Midlothian issued this contract notice on 11/12/2003, nearly 3 months before parents and children were told about their proposals.

Type of document: Contract notice
Country: United Kingdom
OJEC Ref: (03/S 248-221086/EN)
Nature of Contract: 4
Procedure: Restricted procedure

CONTRACT NOTICE

Services

This contract is covered by the Government Procurement Agreement (GPA): Yes.

SECTION I: CONTRACTING AUTHORITY

I.1) Official name and address of the contracting authority: Midlothian Council, Schools PPP Project Team, Att: Stuart Gillies, Fairfield House, 8 Lothian Road, UK-Dalkeith EH22 3ZH. Tel.: 0131 271 3428. Fax: 0131 271 3666. E-mail: stuart.gillies@midlothian.gov.uk. URL: www.midlothian.gov.uk.
I.2) Address from which further information can be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As in I.1.
I.5) Type of contracting authority: Regional/local level.

SECTION II: OBJECT OF THE CONTRACT

II.1) Description
II.1.3) Type of service contract Service category: 12.
II.1.4) Framework agreement: No.
II.1.5) Title attributed to the contract by the contracting authority: Midlothian Primary Schools ~ PPP2 Project.
II.1.6) Description/object of the contract: Professional technical advice on the procurement of new-build primary schools in various areas of Midlothian as a public private partnership using the Private Finance Initiative.
II.1.7) Site or location of works, place of delivery or performance: The new primary schools will be spread throughout Midlothian. The Project Team Office is located in Dalkeith.
NUTS code: UKA14.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 74276000, 74276300.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: A full range of technical advice from an initial review of the project scope and affordability through to financial and contractual close.
II.2.2) Options. Description and time when they may be exercised: Not applicable.
II.3) Duration of the contract or time limit for completion: 24 months from the award of the contract.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: Professional indemnity insurance (5 000 000 GBP cover required).
III.1.2) Main terms of financing and payment and/or reference to the relevant provisions: Will be contained in the tender documents.
III.1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded: Where the request to participate is submitted by a group of service providers, each will be required to contract with the awarding authority in a joint and several liability basis. The group will provide a single address and contact name responsible for the receipt and processing of tenders and any other matters relative to the contract.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required: Applicants must submit details of their experience and understanding of work relating to similar projects and must include details (with precise values and the exact roles played) of similar commissions that they have carried out in the last five years and the names of clients for those projects.
III.2.1.1) Legal position - means of proof required: Unless the information requested has been submitted to the council within eighteen months of the publication date of this notice, the following data is also required: policies regarding mainstreaming equal opportunities, the environment, health and safety at work, continuous professional development and training of staff, full details and curriculum vitae of managers and staff that would be employed to undertake this project, a description of technical facilities and resources, details of accreditations or certifications by recognised quality assurance agencies or other agencies of recognised competence, attesting that services meet pan-European standards, and any other data that applicants feel is important in support of their request to participate.
III.2.1.2) Economic and financial capacity - means of proof required: Company annual reports or financial statements covering the last three years are also required, unless the information requested has been submitted to the council within eighteen months of the publication date of this notice. If this data has already been supplied, the formal request to participate submission should contain references to the relevant dates and project reference numbers.
III.2.1.3) Technical capacity - means of proof required: The service provider must have considerable experience of the provision of the above services and must employ suitably skilled staff with senior staff especially having appropriate professional qualifications, which will include corporate membership of the relevant professional body or bodies, for which they may be requested to provide documentary evidence at a later date.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession: No.
III.3.2) Legal entities required to state the names and professional qualifications of the personnel responsible for execution of the contract: Yes.

SECTION IV: PROCEDURE

IV.1) Type of procedure: Restricted.
IV.1.2) Justification for the choice of accelerated procedure: Not applicable.
IV.1.4) Envisaged number of suppliers which will be invited to tender: Minimum: 3 - Maximum: 8.
IV.2) Award criteria: The most economically advantageous tender in terms of: Criteria as stated in contract documents.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting authority: Schools PPP2.
IV.3.3) Time-limit for receipt of tenders or requests to participate: 19.1.2004. Time: 12:00.
IV.3.4) Dispatch of invitations to tender to selected candidates: Estimated date: 3.2.2004.
IV.3.5) Language or languages in which tenders or requests to participate can be drawn up: English.
IV.3.7) Conditions for opening tenders
IV.3.7.2) Date, time and place: 19.1.2004-12:00. Fairfield House, Lothian Road, Dalkeith.

SECTION VI: OTHER INFORMATION

VI.1) Non-mandatory notice: No.
VI.2) Indication whether this procurement is a recurrent one and the estimated timing for further notices to be published: Not applicable. VI.3) The contract relates to a project/programme financed by EU funds: No.
VI.4) Additional information: Midlothian Council has successfully completed its first Education PPP project with the opening of the Dalkeith Schools Community Campus, comprising two secondary schools and a special needs school, in October 2003. This second phase of Education PPP in Midlothian is focusing on the upgrading of primary schools and the amount awarded by the Scottish Executive for this is 50 000 000 GBP (capital and life-cycle cost). Advisers are required to assist the council's in-house project team in the delivery of this next phase of schools.
Applicants shall provide a statement by the return date outlining their suitability to be invited to tender. The statement should include information to demonstrate the applicant's knowledge and experience in acting as a technical adviser in the procurement of school PPP projects together with details of the prospective staff and resources which would be made available to the project.
VI.5) Date of dispatch of this notice: 11.12.2003.